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Diego Riccioly
Diego Riccioly

Download Email Messages in EML Format: What You Need to Know


How to Download Emails from Different Platforms




Emails are an essential part of communication and information exchange in today's world. Whether you want to keep a record of an important conversation, save an attachment, or backup your emails for future reference, downloading emails can be very useful. However, different platforms have different methods and options for downloading emails. In this article, we will show you how to download emails from two popular platforms: Gmail and Outlook. We will also give you some tips on how to download emails from other platforms.


Why Download Emails?




Before we get into the details of how to download emails, let's first understand why you might want to do so. There are several benefits and risks of downloading emails that you should be aware of.




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Benefits of downloading emails




  • You can access your emails offline, without an internet connection.



  • You can organize your emails in folders or categories on your computer.



  • You can attach an email to another email or document.



  • You can print your emails if needed.



  • You can protect your emails from being deleted or lost by the platform.



Risks of downloading emails




  • You might use up a lot of storage space on your computer.



  • You might expose your emails to viruses or malware on your computer.



  • You might lose your emails if your computer crashes or gets stolen.



  • You might violate the privacy or security policies of the platform or the sender.



  • You might need a desktop mail client or a specific software to open the downloaded files.



How to Download Emails from Gmail




Gmail is one of the most popular and widely used email platforms in the world. It offers robust security, real-time notifications, multiple account support, and search that works across all your mail. Here are the steps to download emails from Gmail:


Step 1: Open the email




On your computer, go to . Open the email that you want to download.


Step 2: Click More




In the email section, at the top-right corner, click the three dots. This will open a menu with more options.


Step 3: Click Download message




In the menu that opens, choose "Download message". This will start the download process for your email.


Step 4: Save the file




In your computer's standard "Save As" window that opens, choose the folder in which you want to save your email file and click "Save". The file will be saved as an EML file, which is a standard format for email messages. To open the EML file, you need a desktop mail client, such as Outlook or Thunderbird.


How to Download Emails from Outlook




Outlook is another popular and widely used email platform that is part of Microsoft Office. It offers advanced features, such as calendar, tasks, contacts, and notes. Here are the steps to download emails from Outlook:


Step 1: Log in to Outlook




On your computer, go to . Log in with your username and password. Step 2: Select the email




In your inbox, select the email that you want to download. You can also select multiple emails by holding the Ctrl key and clicking on them.


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Step 3: Click the three dots




At the top of the email section, click the three dots. This will open a menu with more options.


Step 4: Choose Download




In the menu that opens, choose "Download". This will start the download process for your email or emails.


Step 5: Save the file




In your computer's standard "Save As" window that opens, choose the folder in which you want to save your email file and click "Save". The file will be saved as an MSG file, which is a proprietary format for Outlook messages. To open the MSG file, you need Outlook or a compatible software.


How to Download Emails from Other Platforms




If you use a different email platform than Gmail or Outlook, you might wonder how to download emails from it. Unfortunately, there is no universal method for downloading emails from any platform, as each one has its own features and settings. However, here are some general tips that might help you:


Check the platform's help center or FAQ




The first thing you should do is to check the platform's help center or FAQ section. There, you might find instructions or guides on how to download emails from that platform. For example, if you use Yahoo Mail, you can go to and follow the steps there.


Use a third-party tool or extension




If the platform does not offer a direct way to download emails, you might try using a third-party tool or extension that can do it for you. For example, if you use Zoho Mail, you can use to export your emails as EML files. However, be careful when using third-party tools or extensions, as they might not be secure or reliable. Always check their reviews and ratings before installing them.


Conclusion




Downloading emails can be a useful way to access, organize, backup, or share your emails. However, different platforms have different methods and options for downloading emails. In this article, we showed you how to download emails from two popular platforms: Gmail and Outlook. We also gave you some tips on how to download emails from other platforms. We hope this article was helpful and informative for you. If you have any questions or feedback, please let us know in the comments below.


Frequently Asked Questions




  • How can I open EML files?



EML files are standard format for email messages that can be opened by most desktop mail clients, such as Outlook or Thunderbird. You can also use online tools, such as , to view EML files in your browser.


  • How can I open MSG files?



MSG files are proprietary format for Outlook messages that can only be opened by Outlook or compatible software. You can also use online tools, such as , to convert MSG files to other formats.


  • How can I download attachments from emails?



To download attachments from emails, you need to open the email and click on the attachment icon or name. This will either open the attachment in a new window or start the download process. You can then save the attachment file on your computer.


  • How can I download all my emails at once?



To download all your emails at once, you need to use a desktop mail client that supports IMAP or POP protocols. These protocols allow you to sync your online mailbox with your local mailbox on your computer. You can then export your local mailbox as a single file or folder.


  • How can I delete downloaded emails from my computer?



To delete downloaded emails from your computer, you need to locate the folder or file where they are stored and delete them manually. You can also use a disk cleanup tool or software to remove unwanted files from your computer.




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